For sports clubs

Season registration and the fee, in one go

A club registration is really three jobs: collect the member's details, put them in the right team, and get the fee paid. TinyForms does all three in one form, so the person running registrations is not cross-referencing a bank statement in November.

Start freeSee the club template

What club registrations run into

Recognisable to anyone who has run a season sign-up.

Registrations and payments never line up

People register but do not pay, or pay without a reference, and matching the two is a evening's work every season.

Teams and age groups overfill

Places are counted by hand, so a group is full before anyone notices and latecomers have to be turned away individually.

Different fees for different members

Youth, adult and family rates mean either three forms or a form that everyone fills in wrong.

Medical notes and photos on the side

Kit sizes, medical notes and a member photo arrive over WhatsApp and never make it into the same list.

What TinyForms does about it

The pieces that make a season registration one job instead of three.

The fee follows the choice

Attach an amount to each membership option and the total is worked out as the member fills in the form, then charged through your own Mollie account. Available on Pro and Business.

Places per team, counted for you

Give each option its own limit and show how many places are left. A full option either disappears or keeps taking names as a waiting list, whichever you choose.

Extras on the same form

Kit, insurance or a club shirt are checkboxes with their own amounts, added to the same payment instead of collected separately.

Member photos and certificates

A file-upload field collects the passport photo or medical certificate with the registration, stored privately. Available on Pro and Business.

Straight into your spreadsheet

Sync submissions to Google Sheets or Excel Online as they arrive, so the team lists your coaches use are always current. Available on Pro and Business.

See how the season is filling

Insights show submission and payment counts over time and how the options are being picked. Available on Pro and Business.

What clubs build with it

One registration form usually replaces several.

Season registration with fee

Member and guardian details, membership type with its own price, optional extras, a medical note and agreement to the club rules.

Tournament or camp sign-up

A capped number of places with a waiting list, so a full camp keeps a queue in the order people applied.

Volunteer and canteen rota

Shifts as options with a limit each, so every slot is filled exactly once.

Kit orders

Sizes and quantities with per-item amounts, paid in the same transaction as the order.

Setting up a season

  1. 1

    Copy the club registration template

    It comes with membership types, priced extras, a photo upload and the rules consent already in place.

  2. 2

    Connect your Mollie account

    Add your own API key in the workspace payment settings so fees are paid directly to the club.

  3. 3

    Set the limits per option

    Give each team or age group its number of places and decide whether a full one hides or becomes a waiting list.

  4. 4

    Publish and share

    Send the link to your members. Payment status is tracked per submission, so you can see at a glance who has paid.

Questions clubs ask

Does the money go through TinyForms?
No. You connect your own Mollie account, and payments go straight from the member to the club. TinyForms records whether a payment succeeded.
Can different members pay different amounts?
Yes. Amounts can be attached to the options of a radio, checkbox or select field, and the total adds up as the member chooses. You can also charge one fixed amount instead.
What happens when a team is full?
You decide per field: a full option can be hidden, or it can stay selectable and mark the registration as a waiting-list entry. You can also cap the whole form and run a separate waiting list behind it.
Which plan do we need?
Payments, file uploads, spreadsheet sync and insights are part of Pro and Business. Waiting lists, option limits, conditional questions and email notifications are on every plan, and every new workspace trials Pro for fourteen days.
Can we keep registrations for the whole season?
Yes. Retention is a workspace setting, up to 30 days on Free, up to a year on Pro, and without a ceiling on Business.

Open your season registration

Copy the club template, connect Mollie, and take registrations and fees in one step.

Start freeOpen the club template