Template
RSVP form
A head count you can trust. Guests answer yes or no, and only the ones coming are asked how many they bring and what they eat, so a decline takes one click instead of a page of questions.
Preview
This is the actual form the template creates, shown as your respondents would see it.
Are you coming?
Let us know before the closing date so we can plan.
Replace this paragraph with the details of the occasion: what it is, the date and time, where it is held and anything guests should know.
We send your reply here.
Including yourself.
Who it is for
Anyone catering for a number they do not know yet.
- Weddings, parties and anniversaries
- Association general meetings and members' dinners
- Company drinks and staff events
What is in the form
Eight items, with the follow-up questions already made conditional.
- An introduction paragraph for the date, time and place
- Guest name and email address
- Attending, yes or no
- How many people are coming, shown only on yes
- Dietary requirements, also shown only on yes
- A free-text field for anything else
- A required privacy consent
Features it uses
Conditional questions
Someone who cannot come answers one question and is done. Nobody fills in a menu choice for a dinner they are missing.
A guest list that counts itself
Sync to Google Sheets or Excel Online and the running total stays current. Needs Pro or Business.
Confirmation to the guest
Guests get their answer by email, which doubles as the reminder of what they said.
Making it yours
- 1
Copy it into your workspace
The conditional rules come configured.
- 2
Write the invitation
Put the date, time, place and dress code in the opening paragraph.
- 3
Set the closing date
Schedule when replies close, so the caterer gets a final number.
Common questions
- Can guests change their answer?
- They submit again and you keep both replies, with times. Close the form when the number is final.
- Can I cap the number of guests?
- Yes. Set a maximum number of submissions, and add a waiting list behind it if you want the overflow in order.
Who this is for
Related solutions
Waiting lists
Stop at capacity without turning people away: a queue in the order they arrived, kept automatically.
How it worksGoogle Sheets sync
Every submission lands in a spreadsheet as it happens, so nobody exports anything by hand.
How it worksPersonalised links
One form, one address per recipient: prefilled, narrowed to their options, and traceable back to your own records.
How it worksGet a head count you can cater for
Copy the template, write the invitation, and send one link.