Template

School trip consent form

The paper slip, without the schoolbag. Guardians confirm permission, leave an emergency number and sign on screen, and the medical and dietary questions only appear for the pupils who are actually coming.

Use this templateSee how consent is recorded

Preview

This is the actual form the template creates, shown as your respondents would see it.

School trip permission

Please complete this form for your child before the closing date.

Replace this paragraph with the details of the trip: where the group is going, the dates and times, the cost and what pupils should bring.

We send a copy of this form here.

A number we can reach on the day of the trip.

Conditional
Conditional

Medication, allergies or anything the supervisors should know.

Conditional

Only if one applies.

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Who it is for

Schools and youth organisations collecting permission from a parent or guardian.

  • Primary and secondary schools organising trips and excursions
  • Youth movements running camps and outings
  • After-school programmes needing medical and dietary details
  • Anyone who currently chases the last five paper slips

What is in the form

Fourteen items, including an introduction you fill in with the trip details.

  • An introduction paragraph for the dates, cost and what to bring
  • Pupil name and class
  • Guardian name, email and phone
  • A separate emergency number
  • Permission, yes or no
  • Dietary requirements, shown only when permission is given
  • Medical notes and an optional certificate upload, also conditional
  • A drawn signature from the guardian
  • A required privacy consent

Features it uses

Conditional questions

The dietary, medical and certificate fields appear only when permission is given, so nobody answers questions that do not apply.

Signature field

The guardian signs on a phone or tablet, and the signature is stored with the submission.

Private file upload

A medical certificate is stored on a private disk, downloadable only from your workspace. Needs Pro or Business.

Retention that matches the trip

Set a short retention period so medical details do not survive into the next school year.

Making it yours

  1. 1

    Copy it into your workspace

    It arrives as a draft you can edit freely.

  2. 2

    Write the introduction

    Put the destination, dates, cost and packing list in the opening paragraph so the form is the only thing parents need.

  3. 3

    Set a closing date

    Schedule when the form closes and what parents see afterwards.

  4. 4

    Send the link home

    One link by email or your school platform, and one list you can check before departure.

Common questions

Do parents need to install or sign up for anything?
No. The form is a public link that opens in any browser.
Can I collect a contribution towards the trip?
Yes. Enable payments on the form and set an amount. Payments need Pro or Business and your own Mollie account.
How long are the medical details kept?
For as long as your workspace retention setting says, after which they are deleted automatically, along with any uploaded certificate.

Replace the paper slip

Copy the template, add your trip details, and send one link home.

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