Are people told they are on the waiting list?

Yes. Once the cap is reached the form shows your waiting-list wording, so nobody submits thinking they have a place.

How do I move someone up from the waiting list?

That stays a decision you make. TinyForms records the queue and its order, and you contact the next person yourself.

Can I close the waiting list separately?

Yes. The waiting list has its own maximum and its own closing date, independent of the main form.

Template

Registration form with a waiting list

Built around what happens at capacity. The form takes twenty registrations, splits them across two sessions with ten places each, and then switches to a shorter waiting-list form that only asks how to reach someone.

Use this template See how waiting lists work

Preview

This is the actual form the template creates, shown as your respondents would see it.

Course registration

Participant name*

Email address*

We send the confirmation here.

Phone number

Date of birth

Session*

Ten places per session.

Experience*

Beginner

Some experience

Advanced

Anything else we should know

I accept the terms and the cancellation policy.*

Create a free account to use this template

Who it is for

Anything that fills up and has a queue behind it.

Courses and workshop series with a fixed group size
Sports camps and holiday activities
Clubs whose age groups have a maximum team size
Any event where the room, not the budget, is the limit

What is in the form

Nine fields on the main form, four on the waiting list.

Participant name, email, phone and date of birth
A session choice with ten places on each option and a counter showing how many are left
An experience level as a single choice
A free-text field for anything else
A required consent to your terms
A separate waiting-list form asking only for name, email, phone and a note

Features it uses

A cap on the form

Twenty registrations, after which the form moves to its waiting-list state on its own.

A shorter waiting-list form

People in the queue leave only what you need to contact them, not a full registration.

Limits per session

Each session has its own ten places, with a "places left" counter beside it.

Confirmations either way

Both a registration and a waiting-list entry get a confirmation email. Available on every plan.

Making it yours

1
Copy it into your workspace
The cap, the waiting list and the session limits come configured.
2
Set your real numbers
Change the maximum for the form and the limit on each session to the places you have.
3
Write the waiting-list message
Tell people in the queue what happens next and when they will hear from you.
4
Publish and watch the counter
Registrations and waiting-list entries are listed separately, in the order they arrived.

Common questions

Are people told they are on the waiting list?: Yes. Once the cap is reached the form shows your waiting-list wording, so nobody submits thinking they have a place.
How do I move someone up from the waiting list?: That stays a decision you make. TinyForms records the queue and its order, and you contact the next person yourself.
Can I close the waiting list separately?: Yes. The waiting list has its own maximum and its own closing date, independent of the main form.