Template

Student enrolment form

The enrolment paperwork as one form. Pupil details, guardians, year group and supporting documents arrive together and complete, instead of as a folder that is missing one certificate per pupil.

Use this templateSee how retention works

Preview

This is the actual form the template creates, shown as your respondents would see it.

Enrolment

Complete this form to enrol your child for the coming school year.

Replace this paragraph with your enrolment details: the deadline, which documents to attach and who to contact with questions.

We send the confirmation here.

A report, a certificate or anything else we asked for.

Anything the school should know to support your child properly.

Create a free account to use this template

This template is built around file uploads, which are part of the Pro and Business plans. You can still copy it and edit it on any plan; publishing it needs an upgrade.

Who it is for

Schools and academies taking enrolments for a new year.

  • Primary and secondary schools enrolling new pupils
  • Music schools, academies and after-school programmes
  • Anyone re-typing enrolment forms into an administration system

What is in the form

Nineteen items, covering a full enrolment record.

  • An introduction paragraph for the deadlines and what to bring
  • Pupil name, date and place of birth, and nationality
  • Full home address
  • A first guardian with email and phone, and an optional second
  • The year group and the previous school
  • A document upload for certificates and reports
  • A field for any special needs or support
  • A separate optional photo consent and a required privacy consent

Features it uses

Documents on a private disk

Certificates and reports are stored privately and downloadable only from your workspace. Needs Pro or Business.

Two consents, kept apart

Photo consent is optional and separate from the privacy consent, so a refusal on one is not a refusal on the other.

In the family's language

Copy the template in English, Dutch, French or German, or run more than one version alongside each other.

Making it yours

  1. 1

    Copy it into your workspace

    The year groups arrive as placeholders.

  2. 2

    Name your year groups

    Replace the placeholders, and remove the fields your administration does not need.

  3. 3

    Set the retention period

    Enrolment records carry personal data about children. Set a period that matches what you are required to keep.

Common questions

Can I ask for a national registry number?
You can add a field, but only collect it if you have a legal basis. The template leaves it out on purpose.
Can two guardians each fill in their own part?
Not in one submission. The template takes a second guardian as a name field; run a second form if both need to sign separately.

Take enrolments without the paperwork

Copy the template, name your year groups, and publish.

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